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Occupation: Administration
Location: Hume – Greater Shepparton
Reference: 1528934
Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
Role
The Operational Teaching Assistant (OTA) is a key administrative support role within Cobram Secondary College, designed to assist teachers and school staff by undertaking operational and administrative tasks that reduce teacher workload.
The role supports the delivery of educational programs by managing routine processes, documentation, communication and organisational tasks that do not require a teaching qualification. The OTA works closely with teachers, sub¿school teams and leadership to ensure administrative functions are completed efficiently, accurately and in line with school procedures.
The OTA is responsible for coordinating and completing a range of administrative and operational tasks across the school, including classroom preparation support, data entry, communication processes, event coordination and resource organisation. This role contributes to improving efficiency and enabling teachers to focus on high-impact teaching and learning.
The position requires strong organisational and administrative skills, the ability to manage competing priorities, and the capacity to work both independently and collaboratively within a structured environment.
Responsibilities
Administrative Support
- Provide routine administrative support to teachers and school staff
- Maintain, enter and retrieve data from school systems (e.g. Compass)
- Maintain accurate records including student information, attendance and school documentation
- Prepare and distribute routine communications (e.g. notices, newsletters, parent information)
Teacher and Classroom Support
- Support teachers with administrative requirements related to teaching programs
- Prepare, organise and collate learning materials and classroom resources
- Assist with uploading, formatting and managing teaching documentation
- Support classroom setup and resource organisation as required eg. Exams, SAC Program etc
Events, Camps and Excursions
- Assist with administrative coordination of camps, excursions and school events
- Support bookings, documentation and record keeping
- Complete and prepare standard templates and required documentation
Data and Systems Management
- Input and maintain accurate data in school systems in line with teacher direction
- Upload and organise documentation to ensure accessibility for staff
- Maintain spreadsheets, databases and tracking systems for school processes
General Support
- Contribute to the efficient operation of the school through routine administrative tasks
- Provide support across different teams or work areas as required
- Undertake other duties as directed by the Leadership Team consistent with the role
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms – culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines ).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD)
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department’s exemplar available at:
The department’s employees commit to upholding the department’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department’s Human Resources website at
Location Profile
Cobram Secondary College is a vibrant, inclusive and forward¿thinking government secondary school located in Cobram, a rural township in northern Victoria along the Murray River. The college serves a diverse student population drawn from Cobram and surrounding communities, including Barooga and other cross¿border areas.
The school is committed to providing a safe, supportive and engaging learning environment that fosters high expectations, strong wellbeing and positive relationships. Cobram Secondary College promotes a culture of respect, inclusion and continuous improvement, ensuring every student is supported to achieve their personal best.
The college offers a broad and dynamic curriculum from Years 7¿12, with a strong focus on literacy, numeracy and pathways into further education, training and employment. Students benefit from a range of co¿curricular opportunities and wellbeing programs designed to support engagement and success.
Cobram Secondary College staff work collaboratively in professional learning communities to enhance teaching practice and improve student outcomes. A strong emphasis is placed on teamwork, shared responsibility and building staff capacity through ongoing professional development.
The school maintains close partnerships with families, local organisations and external services to support student learning and wellbeing. These partnerships play a vital role in creating a connected and responsive school community.
As a rural school, Cobram Secondary College values adaptability, initiative and a collaborative spirit among its staff. Employees are supported within a structured environment with clear processes, shared expectations and a strong commitment to reducing unnecessary workload and improving efficiency.
The introduction of the Operational Teaching Assistant role reflects the college¿s commitment to implementing innovative approaches to reduce teacher workload and enhance the effectiveness of teaching and learning programs. This role will contribute to the efficient operation of classrooms and administrative processes, enabling teachers to focus on high¿impact teaching practices.
Applications close Tuesday 9 June 2026 at 11.59pm
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