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Part‑Time Administration Officer (School Hours) – 8‑Month Maternity Leave Cover | Potential for Extension or Permanency
Rutherford, NSW
Are you an organised, friendly, and proactive administrator who enjoys keeping things running smoothly behind the scenes? Silver Porcupine Occupational Therapy Services is seeking a part‑time Administration Assistant to join our supportive and passionate team based in Rutherford.
We’re looking for someone who values attention to detail, enjoys variety in their day, and thrives in a warm, collaborative workplace that makes a genuine difference to children and families.
About The Role
This role is ideal for someone who enjoys working in a dynamic environment where no two days are the same. You’ll play a key role in supporting the smooth operation of our clinic and ensuring a positive experience for both clients and staff.
Key Responsibilities Include
- Bank Reconciliations – Maintaining a balanced bank account for income and expenses
- Payroll – Processing fortnightly pays and onboarding new staff
- Invoicing – Preparing client invoices and following up outstanding accounts
- Service Agreements & Quoting – Estimating costs and preparing Service Agreements
- Scheduling Assistance – Supporting OTs and Allied Health Assistants
- Reception Duties – Greeting clients, answering phones, maintaining the clinic
- Business Improvement – Identifying ways to streamline systems and processes
- Client Management – Maintaining accurate and up‑to‑date client files
- General Administrative Support – Document collation and school submissions
- Accounting Tasks – BAS, Superannuation, STPs, and end‑of‑year support
About You
You’ll bring strong organisational and communication skills, along with the ability to manage a range of administrative tasks efficiently.
Essential Skills & Experience
- Payroll and bookkeeping experience
- Experience with Xero (or willingness to learn)
- High attention to detail and accuracy
- Strong problem‑solving and initiative
- Friendly and professional communication style
Desirable
- Experience working in a health or therapy setting
Why Join Us?
At Silver Porcupine Occupational Therapy Services, we pride ourselves on creating a positive, supportive workplace that values flexibility, teamwork, and professional growth.
- Flexible, school‑friendly hours (negotiable)
- Supportive and welcoming team environment
- Opportunity for extension or permanency
- Meaningful work that makes a real impact
How To Apply
If this sounds like the perfect opportunity for you, we’d love to hear from you! Please send your resume and a short cover letter to
Job Type: Part‑time
Pay: $33.00 – $37.00 per hour
Expected hours: 20 – 30 per week
Work Location: In person
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