Senior Procurement Officer

Are you an experienced procurement professional who can confidently manage competing priorities and deliver quality outcomes? Join our team as a Senior Procurement Officer

At the Administrative Review Tribunal, we are committed to creating opportunities for our people to fulfil their ambitions and thrive.

This ongoing, full-time role offers hybrid and flexible working arrangements and can be located in Adelaide, Brisbane, Canberra, Darwin, Hobart, Melbourne, Perth or Sydney. 

About the opportunity

The Senior Procurement Officer role sits within the Finance and Procurement section and supports the Tribunal's procurement and contract management functions. You will join a small, centralised Procurement team that works closely with colleagues across the Tribunal to deliver quality procurement outcomes with broad operational and corporate impacts.

As the Senior Procurement Officer, you will provide expert advice and guidance to internal stakeholders, undertake complex procurement activities, manage key stakeholder relationships and perform compliance, reporting and record management activities. 

Working under the general direction of the Assistant Director, Procurement we are looking for an experienced professional who can confidently manage competing priorities, collaborate with a diverse range of stakeholders, exercise sound judgement and initiative, and consistently deliver quality outcomes.

About the Tribunal:

The Administrative Review Tribunal plays a crucial role in the Australian legal landscape, providing a process for individuals and organisations to seek an independent review of decisions made under a wide range of Commonwealth laws.

You can learn more about the Tribunal on our website, About us | Administrative Review Tribunal

What we offer:  

We believe the little extras can make a big difference in supporting your success and some of our great incentives include: 

• flexible working options, including flextime and remote working to support you with your commitments outside of work. 
• salary packaging options
• access to holistic health and wellbeing programs including Fitness Passport which provides discounted access to 350+ gyms, free annual influenza vaccinations and free eye tests
• generous leave allowances including Christmas to New Year office closure with no deduction from your leave balance.

Read our Enterprise Agreement for more information about our terms and conditions of employment.

• Advice & guidance: Acting as a key business partner to internal stakeholders, providing accurate and timely procurement and contract management support, advice and guidance with a focus on complying with the Commonwealth Procurement Framework and the Tribunal's policies and procedures. Assisting in the development and maintenance of the Tribunal's procurement and contract management policies, procedures and other resources with the aim of creating efficiencies, improving best practice and staying up to date with Whole-of-Australian-Government changes.
• Procurement activities: Undertaking simple and complex procurement activities in collaboration with internal stakeholders, with due regard to the Commonwealth Procurement Framework and the Tribunal's Accountable Authority Instructions. Steering the procurement activity at various stages (i.e. market research, scoping requirements, evaluations) and leading throughout others (i.e. determining the procurement method, approaching the market, negotiations) which will involve drafting internal and external documentation (i.e. executive minutes, requests for quote, Commonwealth Contracting Suite documents, panel work orders) and also involve presenting to peers (i.e. facilitating industry briefing sessions, chairing evaluation committee meetings).
• Stakeholder management: Maintaining productive working relationships with both internal and external stakeholders. Engaging with and managing external stakeholders throughout the procurement lifecycle including during contract negotiations, with a focus on complying with the Commonwealth Procurement Framework and minimising reputational risk. Assisting internal stakeholders to fulfill their roles and responsibilities during a procurement exercise (i.e. developing scope of requirements, participating in evaluation) and providing advice and guidance to contract managers throughout the life of a contract. Representing the Tribunal at external forums, working groups and other meetings.
• Compliance and reporting: Performing compliance and reporting activities, ensuring that all procurement activities undertaken by the Tribunal comply with the Commonwealth Procurement Framework and reporting contracts and contract amendments on AusTender accurately and within the prescribed timeframes. Assisting in the conduct of internal audits, quality assurance checks, extracting and compiling data from multiple sources (i.e. AusTender, SAP ECC6, Microsoft Excel, ServiceNow) and preparing reports on request (i.e. annual report, senate estimates, questions on notice).
• Administration & record management: Efficiently managing the team's work through central mailboxes and other systems, promptly actioning administrative tasks (i.e. purchase order requests, requests for documentation or data) and undertaking record management activities with a focus on creating and maintaining accurate records across Tribunal systems (i.e. SAP ECC6/Concur, Prime/SharePoint, Microsoft Excel and ServiceNow). Assisting in the development, testing and implementation of systems and software which meet the future procurement and contract management needs of the Tribunal.

To be successful you will have:

• Experience leading complex procurement exercises and managing high-value contracts, working within the Commonwealth Procurement Framework (or a comparable framework), using systems such as SAP, Microsoft Office and AusTender (or comparable systems).
• Highly developed organisational and time management skills, with the proven ability to prioritise and work with initiative, meet deadlines and maintain the integrity and accuracy of work output.
• Highly developed interpersonal and communication skills, with the proven ability to adapt to the audience, present with influence, mediate and negotiate to achieve positive outcomes, and cultivate productive working relationships.
• Highly developed strategic and analytical thinking, with the proven ability to interrogate data, exercise sound judgment and identify opportunities for improvement in work practices, policy and procedure.
• Ability to work collaboratively and flexibly as a key member of a small team, with the proven willingness to take on additional responsibilities, support and mentor team members, and act in a leadership role when required.

• Australian Citizenship 
• Australian Federal Police Check 

Desirable:

• Tertiary degree in Law, Finance/Commerce or other related field

More information about this position, the scope of the role, duties and required capabilities and experience is contained with the Position Description which is on our Career Opportunities page.

Apply via ART Career Opportunities page by clicking on the relevant role and uploading:-

• Your current CV (of no more than 4 pages)
• Cover letter (of no more than 2 pages) addressing the required capabilities and experience as detailed in the position description with specific examples using the STAR method.

Contact the Talent team on (02) 9276 5443 or recruitment@art.gov.au for assistance with accessing our website or with lodging your application.

The use of AI in Recruitment

Please ensure you have read the Australian Public Service Commission Principles for candidates use of AI in recruitment and understand your obligations.

Merit Pool Acknowledgement

A merit pool may be created to fill similar vacancies within the next 18 months. Suitable candidates in this merit pool may be contacted for roles at the Tribunal, or the broader APS.

Our commitment to inclusion and diversity

The Administrative Review Tribunal is an Equal Opportunities employer committed to providing an inclusive workplace that embraces diversity and inclusion for all employees. We encourage and welcome applications from people with disability, Aboriginal and Torres Strait Islander descent, culturally and linguistically diverse backgrounds, all genders, LGBTQIA+ community and mature age people. If you have any support or access requirements, we encourage you to advise us if invited to interview.

We are a Circle Back Initiative Employer and commit to responding to every applicant.

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