Secretariat Advisor

The Secretariat Advisor plays a key role in delivering high-quality secretariat and governance services that support the effective operation of boards, committees and advisory forums. The role is responsible for coordinating complex meeting cycles, preparing and quality assuring agendas, papers, minutes and governance documentation, and providing procedural advice to senior stakeholders. Working under limited direction, the position manages sensitive and time-critical matters, builds strong stakeholder relationships, identifies and mitigates risks, and drives continuous improvement across secretariat processes. The role also contributes to operational administration, supports governance compliance requirements, and provides guidance and coaching to junior team members to ensure consistent and high-quality service delivery

• Demonstrated experience providing secretariat, governance, executive support or business management services within a complex, fast-paced environment. 
• Strong written communication skills, with the ability to prepare, review and quality assure agendas, minutes, briefs, correspondence and governance documentation. 
• Excellent organisational and planning skills, including the ability to manage competing priorities, coordinate multiple meeting schedules and consistently meet deadlines. 
• Sound understanding of governance frameworks, policies and procedures, with the ability to provide accurate procedural advice and support informed decision-making. 
• Proven ability to analyse issues, identify risks, resolve complex problems and implement process improvements to enhance operational effectiveness. 
• Highly developed stakeholder engagement skills, with experience building productive relationships with senior executives, committee members and external stakeholders. 
• Demonstrated leadership capability, including coaching and supporting team members, sharing knowledge and promoting consistent, high-quality work practices.

Australian citizenship is a mandatory eligibility requirement. Candidates must be able to obtain and maintain both a national police clearance and a Baseline security clearance, with the capacity to attain a higher-level clearance if required by the Agency.

Please submit your resume and a cover letter (1 page maximum) addressing the requirements outlined above and in the candidate pack. 

To learn more about the Agency, our employee benefits, and what our people have to say about working with us, visit our Careers page. 

For queries relating to the application process, please contact the Talent Acquisition team at careers@digitalhealth.gov.au. For position-specific enquiries, please refer to the contact details provided in the candidate pack. 

Artificial Intelligence (AI) may be used to support parts of our recruitment process, such as refining recruitment materials, and transcribing and summarising recorded interviews, however all hiring decisions are made by people, with AI used ethically, responsibly, transparently and in accordance with privacy requirements.